Grammar checks and proofreading

Skills for Success says written words should use correct spelling, punctuation that makes the meaning clear, and correct grammar, including an appropriate verb tense and subject-verb agreement (the verb form should match the subject). It also says to review and revise: proofread for grammar and spelling, then check accuracy, meaning, and tone.

A practical order:

1. Did you say what you meant? Are names, dates, and numbers correct?
2. Does each sentence have a clear subject and verb that match? (Write “The boxes are ready,” not “The boxes is ready.”)
3. Did you use the right time word? If the action already happened, use a past form (“I sent the form yesterday”).
4. Check its / it’s and their / they’re (Lesson 2).
5. Check the tone. The Canada.ca Content Style Guide describes a useful workplace tone as direct, informative, conversational, and professional — as if you were speaking to the person, with care.

The style guide also says to read the text out loud, or use a screen reader, to hear what is unclear.

This is not a full grammar textbook. If a sentence still feels wrong, ask a coworker or council tutor to read it. Do not invent rules you have not checked.

Save a copy before you send or post anything important.